Grievances, Disciplinary and Appeals Procedure

In the following policy, Member will refer to any Associate, Affiliate, Junior, or Affiliated Club member of the SCA.

  1. If a Member believes that they have been adversely affected by the conduct of another Member which is in breach of the Association's Constitution, Tournament Regulations, Adopted Policies, or which is injurious to the character or interests of the Association, they should first attempt to resolve the matter informally, failing which they may lay a complaint before a Grievances and Disciplinary Panel by following the procedure set out in Section 5. A Grievances and Disciplinary Panel shall not consider any matter that it decides should be the sole concern of an Affiliated Club.
  2. If a Member believes that they have been adversely affected by maladministration by the SCA Executive, its Committees or Officers, they should first attempt to resolve the matter informally, failing which they may appeal against it by following the procedure set out in Section 5. It is a condition of membership of the Association, for both individuals and clubs, that this procedure, which includes provision for arbitration, is their sole remedy against the Association.
  3. If the SCA Executive, its Committees or Officers, believes the conduct of a Member to be in breach of the Association’s Constitution, Tournament Regulations, or Adopted Policies, or which is injurious to the character or interests of the Association, it should first attempt to resolve the matter informally, failing which it may refer the matter to a Grievances and Disciplinary Panel under the procedure set out in Section 5.
  4. The SCA Executive may appoint Grievances and Disciplinary Panels consisting of three people who shall be members of the Executive or Associates, and Appeals Panels consisting of three people who shall be current and past SCA Officers and if necessary other Associates.
  5. The procedures that any of the parties named in Sections 1, 2 and 3 may invoke, and the consequences that follow, are as given below and as provided for in any procedural guidelines the SCA Executive may authorise:
    • Complainants: Complainants should inform the SCA Secretary in writing about the complaint or matter in dispute giving details of the specific instance(s) of an alleged breach of the Association’s Constitution, Laws or Regulations, Adopted Policies, or conduct that is alleged to be injurious to the character or interests of the Association.
    • Grievances and Disciplinary Panels: panels shall have the power to make declarations, issue warnings, exclude players, teams or clubs from selection or participation in certain events, suspend or terminate membership of the Association. If membership of the Association is terminated all subscriptions paid by the member shall be forfeited.
    • Appeals Panels: Any of the parties concerned, or the SCA Executive itself, may refer the decision of a Grievances and Disciplinary Panel to an Appeals Panel by informing the SCA Secretary in writing of the matter that is the subject of the appeal. Appeals Panels may also consider written complaints alleging one or more specific instances of maladministration detrimental to the complainant, or complaints about the decisions of the Association’s Officers or Committees. Any reference to an Appeals Panel must be made within three months of the original decision of the Grievances and Disciplinary Panel.
      Appeals Panels shall have the power to uphold or vary the findings and decisions in the case of a disciplinary appeal, and to make recommendations to Council in the case of an administrative appeal.
    • Arbitration: If complainants are dissatisfied with the way in which the decision of the Appeals Panel has been reached they undertake to agree to binding arbitration by the Sports Disputes Resolution Panel Limited, 1 Salisbury Square, London, EC4Y 8AE, trading as Sports Resolutions UK.